Material Receiving Checklist
Verifying What Actually Arrives on Site
Checklist · 3 sections · 12 items
Delivery Verification
- Delivery note quantities checked against the purchase order before offload
- Material grade, size, and specification confirmed against the order, not just the label
- Visible damage or contamination noted and photographed before acceptance
- Mill test certificates or compliance documents collected for structural materials
Storage and Handling
- Material moved to the correct storage location per its storage requirement (dry, raised, covered)
- Batch or lot numbers recorded and traceable to the storage location
- Stock rotated on a first-in-first-out basis where shelf life or curing time applies
- Storage area protected from the specific degradation risk for that material (moisture, UV, contamination)
Records and Discrepancies
- Goods-received note completed and matched against the delivery and purchase order
- Any shortage, damage, or non-conformance logged and reported to procurement same day
- Compliance documents filed against the batch for later traceability
- Rejected material clearly tagged and segregated pending return or disposal decision